Subject: Important Notice to Members – Announcement of Second Special General Meeting to consider a Resolution to put Alliance Francaise de Hamilton Incorporated into Liquidation

Dear Members,

The Special General Meeting of Alliance Francaise de Hamilton Incorporated voted unanimously on 6 December 2025 to approve the following resolutions:

          ALLIANCE FRANCAISE DE HAMILTON INCORPORATED

          Resolution of members resolved as a special resolution Resolved as a special resolution.

          1 That Thomas Lee Rodewald and Paul Thomas Manning be appointed joint and several liquidators of Alliance Francaise De Hamilton Incorporated.

          2 That any surplus assets after payment of all debts, costs and liabilities be distributed pursuant to clause 18.1 of the constitution of Alliance Francaise De Hamilton Incorporated.

          3 That their remuneration shall be on an hourly basis in accordance with the schedule of fees from time to time in use for directors and professional staff by BDO Tauranga Limited, Tauranga.

There was a quorum of members present, and therefore these results are valid and the Resolutions have been approved. Full minutes of the meeting are attached to the announcement email.

As per our 7 December 2024 Constitution and the Incorporated Societies Act 2022, we are required to hold a second Special General Meeting no earlier than 20 working days after the first meeting to confirm the vote. General meetings can be held face-to-face, online or a hybrid meeting, and require a quorum of the lesser of ten Full members, or 10% of Members entitled to vote, present in person, online or by proxy, at least one of whom must not also be a serving Committee Officer.

The earliest possible date for the second meeting would be Friday 9 January 2026. We will hold the second meeting at 9am on Saturday 10 January 2026 to allow more members to attend. The meeting will be held physically at The Crate, 526 Victoria St, Hamilton Central, and also online on Teams. You must register for the meeting by 5pm on Friday 9 January 2026 to be sent a Teams link to join online.

You do not need to have Teams on your phone or computer to attend online. A meeting link will be sent out to everyone who has registered for the meeting, and you will just need to click the link to join the meeting on the day. 

Some Members completed proxy voting forms at the meeting on Satuday 6 December, or took them with them. We have also attached the proxy voting form to the announcement email. Note that the first two pages of the form need to be filled out which contain your details and how you would like to vote if you are providing specific instructions to your proxy. The third page provides instructions on what to do. If you want to make a proxy vote but are not sure which Full Members will be attending the meeting, both Connor Brady or Allen Spring will be attending and are happy to be nominated to cast your proxy vote.

If you have questions prior to the meeting, please feel free to contact the Committee by email to alliancefrancaisehamilton@gmail.com. This is also the email address to send back a scan of your completed proxy voting form. If you are nominating Connor or Allen as your proxy then we will arrange for them to sign the form, otherwise please get your requested proxy to sign the form before you send it back.

Thank you for your understanding and continued support.

Yours faithfully,

The Committee
Alliance Française Hamilton